Wedding Photography Agreement

I’m so excited to capture your wedding! This agreement sets out how I work, what’s included, and what you can expect from me. It also explains what I need from you to make sure everything goes smoothly.

Securing Your Date & Payments

To reserve your wedding date, I ask for a £250 booking fee. This is non-refundable, as once you book me I turn away other enquiries for that date.
The remaining balance is due 4 weeks before your wedding day.
Payment is made by bank transfer (details will be on your invoice).
If payment is late, a £25 admin fee may be added. If you’d prefer to split the balance into instalments, just ask — I’m happy to discuss this.
Your booking is confirmed once the booking fee has been paid and the agreement has been signed on my website.

If You Need to Cancel or Reschedule

Cancelling more than 12 weeks before your wedding: you’ll only lose the booking fee.
Cancelling between 12 and 4 weeks before: 50% of the package fee is due.
Cancelling within 4 weeks of your wedding: the full balance is due, as it’s very unlikely I’d be able to rebook the date.
All cancellations must be in writing (email is fine).
If you change your wedding date, I’ll do my best to move with you. If I’m not available, I’ll refund everything except the booking fee.

Travel

Travel up to 2 hours from WF7 is included.
For weddings further away, extra travel or accommodation may apply — we’ll always agree this together beforehand.

Meals & Refreshments

Full-day weddings are long and busy, so I kindly ask that a hot meal and soft drinks are provided for me (and any assistant if present). I’ll usually take this break during your wedding breakfast, when photos aren’t needed.

Coverage & Overtime

My coverage starts approximately 2 hours before your ceremony to capture the final preparations and details.
Coverage runs until a maximum of 9pm.
If the evening is quieter (for example, the dance floor is empty and no further key events are taking place), I may finish earlier — for example at 8pm.
If you’d like me to stay beyond 9pm, extra time is charged at £150 per hour, payable after your wedding.

Delivery of Images

You’ll receive a sneak peek shortly after the day.
Your full edited gallery will be ready within 8 weeks. (During peak season it may take a little longer, but I’ll always keep you updated.)

Packages

From time to time I may update my packages or services. If you’ve already booked, I’ll make sure you receive services of equal or greater value than those originally agreed.

Drone Photography

Drone coverage can only be done if it’s safe and legal, taking into account weather, venue permission, and UK aviation laws. My decision on this is final. If it’s not possible, no refund or reduction is due.

Highlight Videos (if included)

If I’m providing a short highlight video, please note that my first priority is always photography. This means some moments may be missed on video, especially during key times like the ceremony or first kiss, as I’ll be focused on capturing those in photographs.

My Style & RAW Files

You’ve booked me because you like my style! I’ll use my professional judgement on editing, composition, and which images to deliver.

RAW/unedited files are never provided.

The final gallery will be polished in my signature style.

Working Together

I’ll always do my very best to capture every special moment of your day. Sometimes, things outside my control (such as late arrivals, restrictions from your officiant or venue, or guests stepping in front of the camera) can affect what I’m able to capture. I can’t be held responsible for missed moments in these cases, but I’ll use my experience to adapt and make the most of every situation.

Copyright & Use of Images

I keep the copyright for all photos.
You’ll have a personal licence to print and share your images however you like with friends and family.
Please don’t add heavy filters or edit the photos — they represent my professional work.
I may use a selection of your images on my website, social media, or portfolio to showcase my work.

If Something Unexpected Happens

If something outside of my control prevents me from photographing your wedding (like illness, bad weather, travel disruption, or restrictions at your venue), I’ll do my very best to find a trusted replacement photographer. If that isn’t possible, I’ll refund what you’ve paid (except the booking fee).
I’m not liable for indirect losses (e.g. emotional distress or missed shots due to restrictions), but I’ll always act with care and professionalism.

Safety

Any directions I give you or your guests are followed at your own risk. I can’t be held responsible for accidents or injuries.

Governing Law

This agreement is governed by the laws of England and Wales.

Agreement

By completing the form below and clicking Submit, you confirm that you have read, understood, and agree to these terms. Your electronic signature (name and date) is legally binding under UK law.